Writing Models · noteswale

Communication Skills (5.5 SDCT51) — Writing Models

Copy-ready formats for every writing task in Unit 5: formal and informal letters, emails, notices, posters, reports and paragraphs. Each model shows the exact format with labels — copy the structure, change the details to fit your own topic. In writing tasks, correct format alone carries a large share of the marks.

Hinglish me samjho: Writing me format ke marks pakke hote hain — format sahi to aadhe marks mil gaye! Har category ke upar "Format at a Glance" box diya hai — usko pehle padho, phir sample dekho. Apne assignment ya project me same format use karo, sirf details (naam, date, jagah) badal do. Formal jagah formal words (Respected Sir, Yours sincerely), doston ke liye informal words (Dear, Yours lovingly) — dono ko mix mat karo!

1. Letters — Formal and Informal

Format at a Glance — Letter
FORMAL: Sender's address (top-left) → Date → Receiver's designation and address → Salutation (Respected Sir / Dear Sir/Madam) → Subject (one line) → Body in 3 paragraphs (purpose → details → request/action) → Complimentary close (Yours sincerely / Yours faithfully) → Signature + Name (+ class/roll no. if student).
INFORMAL: Sender's address (top-left) → Date → Salutation (Dear / Dearest + name) → Body in friendly, personal tone → Close (Yours lovingly / Your loving son / Your friend) → Name. No subject line, no receiver's address.

Letters ke Hinglish tips: Formal letter hamesha 3 paragraph me likho — pehla: kaam kya hai; doosra: details; teesra: request ("I request you to kindly..."). Shabd polite rakho, order mat do. Informal letter me dil se likho — haal-chaal puchho, apni baat batao, aur ant me pyaar se close karo. Date ka format ek jaisa rakho: 14 October 2026.

Model 1 — Formal Letter: Application for Leave to the Principal

[Sender's Address]
45, Shastri Nagar,
Bikaner (Rajasthan)

[Date]
14 October 2026

[Receiver's Address]
The Principal,
Government Dungar College,
Bikaner

[Salutation]
Respected Sir,

[Subject]
Subject: Application for leave of three days

[Body — Para 1: purpose]
With due respect, I wish to state that I am suffering from high fever since yesterday, and the doctor has advised me complete bed rest for three days.

[Body — Para 2: details]
I, therefore, request you to kindly grant me leave from 14 October to 16 October 2026. I will cover the missed lessons with the help of my classmates and the teachers' notes.

[Body — Para 3: assurance]
I shall be highly grateful to you for this kindness.

[Complimentary Close]
Yours obediently,

[Signature and Name]
Rohit Sharma
B.A. V Semester, Roll No. 42

Model 2 — Formal Letter: Complaint about Irregular Water Supply to the Municipal Officer

[Sender's Address]
23, Shastri Nagar,
Bikaner (Rajasthan)

[Date]
14 October 2026

[Receiver's Address]
The Executive Engineer,
Public Health Engineering Department,
Bikaner

[Salutation]
Respected Sir,

[Subject]
Subject: Complaint regarding irregular water supply in Shastri Nagar

[Body — Para 1: purpose]
I wish to bring to your kind notice the problem of highly irregular water supply in our locality, Shastri Nagar, for the last three weeks.

[Body — Para 2: details]
Water is supplied only for thirty minutes in the morning, and that too at very low pressure. Many houses on the upper floors receive no water at all. The residents, especially the elderly and school-going children, are facing great hardship daily.

[Body — Para 3: request]
I, therefore, request you to kindly look into the matter personally and restore regular water supply at the earliest. We shall be highly grateful to you.

[Complimentary Close]
Yours faithfully,

[Signature and Name]
Anil Kumar
(On behalf of the residents of Shastri Nagar)

Model 3 — Formal Letter: Job Application (with Resume Note)

[Sender's Address]
12, Murlidhar Colony,
Bikaner (Rajasthan)

[Date]
14 October 2026

[Receiver's Address]
The Manager (HR),
Shree Traders,
Station Road, Bikaner

[Salutation]
Respected Sir,

[Subject]
Subject: Application for the post of Junior Accountant

[Body — Para 1: reference and purpose]
With reference to your advertisement in Rajasthan Patrika dated 10 October 2026, I wish to apply for the post of Junior Accountant in your esteemed firm.

[Body — Para 2: qualifications]
I have passed B.Com. from Maharaja Ganga Singh University, Bikaner with 68% marks. I have one year's experience of maintaining accounts on Tally, and I am well versed in billing, stock entry and GST filing.

[Body — Para 3: request]
I am enclosing my resume for your kind perusal. I shall be grateful if I am given a chance to appear for an interview. I assure you of sincere and honest work.

[Complimentary Close]
Yours sincerely,

[Signature and Name]
Vikram Singh

[Resume Note — attached with the application]
Enclosure: Resume (1 page) — Name and contact details → Career objective (2 lines) → Education (B.Com., year, university, marks) → Computer skills (Tally, MS Excel) → Work experience (1 year, firm name, duties) → Personal details → Declaration and date. Keep it to one page, neat and truthful.

Model 4 — Informal Letter: To a Friend about College Life

[Sender's Address]
Room No. 12, College Hostel,
Government Dungar College, Bikaner

[Date]
14 October 2026

[Salutation]
Dear Rahul,

[Body — Para 1: greeting]
How are you? I received your letter last week and was very happy to read about your new college. I am writing to tell you all about my own college life here.

[Body — Para 2: main news]
Life in Bikaner is quite different from our school days. The classes are interesting, especially Communication Skills, where we practise speaking through role-plays. I have made three good friends in the hostel, and we study together every evening. The college canteen's samosas are famous — you must taste them when you visit.

[Body — Para 3: closing thoughts]
The annual fest is coming in November, and I am participating in the debate competition. Do write back soon and tell me about your hostel. Give my regards to uncle and aunty.

[Close]
Your friend,

[Name]
Amit

Model 5 — Informal Letter: To Parents

[Sender's Address]
Room No. 12, College Hostel,
Government Dungar College, Bikaner

[Date]
14 October 2026

[Salutation]
Dear Papa and Mummy,

[Body — Para 1: greeting]
I hope you are both in good health. I am fine here and missing home-cooked food a little, but otherwise everything is going well.

[Body — Para 2: main news]
My studies are going smoothly. Our internal assessment for Communication Skills is through an online MCQ quiz, and I am preparing well for it. The hostel food is simple but fine, and my roommates are very helpful. My health is good — I go for a morning walk daily as you advised.

[Body — Para 3: request and closing]
Please send Rs. 2,000 for my examination form fee when convenient. Do not worry about me. Give my love to Dadi and regards to everyone at home.

[Close]
Your loving son,

[Name]
Amit

2. Emails

Format at a Glance — Email
To: receiver's email address → Cc: others to be kept informed (optional) → Subject: clear, specific one-line subject (never blank, never just "Hi") → Salutation: Respected Sir/Madam or Dear Sir/Madam → Body: 2–3 short paragraphs (who you are → purpose → request) → Close: Thanking you, Yours sincerely → Signature block: Full name, class/roll no., phone number. Keep it short, polite and to the point.

Emails ke Hinglish tips: Subject line email ki jaan hai — "Request for Guidance on Project Topic — B.A. V Semester" jaisi clear line likho, taaki professor bina khole samajh jaye. Pehle paragraph me apna introduction do (kaun ho, kaunsi class), phir kaam ki baat. "Thanking you" likhna mat bhoolo, aur ant me apna naam, class aur phone number zaroor do.

Model 6 — Email: To a Professor Requesting Guidance

[To]
To: prof.mehta@collegemail.ac.in

[Subject]
Subject: Request for Guidance on Project Topic — B.A. V Semester

[Salutation]
Respected Sir,

[Body — Para 1: introduction]
I am Rohit Sharma, a student of B.A. V Semester (Roll No. 42) in your Communication Skills class.

[Body — Para 2: purpose]
I am preparing my project report on the topic "Barriers to Communication in Rural Classrooms". I have collected survey responses from two nearby schools, but I am unsure how to analyse and present the data properly.

[Body — Para 3: request]
I request you to kindly spare ten minutes after Friday's class to guide me on the report structure. I shall be highly grateful.

[Close]
Thanking you,
Yours sincerely,

[Signature Block]
Rohit Sharma
B.A. V Semester, Roll No. 42
Phone: 98XXX XXXXX

Model 7 — Email: Formal Enquiry (Spoken English Course)

[To]
To: info@citylanguageinstitute.com

[Subject]
Subject: Enquiry about Spoken English Certificate Course — Fee and Duration

[Salutation]
Respected Sir/Madam,

[Body — Para 1: introduction and purpose]
I am a final-year B.A. student of Government Dungar College, Bikaner. I wish to join your Spoken English Certificate Course to improve my fluency before my final semester.

[Body — Para 2: specific questions]
Kindly share the following details: (1) total fee and instalment options, (2) course duration and batch timings, (3) whether a certificate is awarded on completion, and (4) the last date for admission to the next batch.

[Body — Para 3: request]
I shall be thankful for an early reply so that I can plan accordingly.

[Close]
Thanking you,
Yours sincerely,

[Signature Block]
Vikram Singh
Phone: 98XXX XXXXX

3. Notices

Format at a Glance — Notice
Line 1: Name of the institution (centred, capitals) → Line 2: NOTICE (capitals) → Line 3: Date → Line 4: Heading/Title (what the notice is about) → Body (50–60 words): what, when, where, who is eligible, whom to contact and by when → End: Signature, Name and Designation of the issuing authority. Keep language formal and factual — no opinions.

Notices ke Hinglish tips: Notice hamesha third person me likho ("students are informed", "all are requested") — "I" ya "you" mat likho. 5 sawaalon ka jawab zaroor do: kya, kab, kahaan, kaun, kisse sampark karein. 50-60 words kaafi hain, lamba mat kheencho. Ant me sign, naam aur post (jaise Cultural Secretary) likhna mat bhoolo.

Model 8 — Notice: Lost and Found

[Institution — centred]
GOVERNMENT DUNGAR COLLEGE, BIKANER

[NOTICE]
NOTICE

[Date]
14 October 2026

[Heading]
Lost and Found — Library Card

[Body]
A library card in the name of Rohit Sharma (B.A. V Semester, Roll No. 42) was found near the college canteen on 13 October 2026. The owner may collect it from the undersigned during college hours on any working day.

[Signature Block]
Sd/–
Anil Verma
(Class Representative, B.A. V Semester)

Model 9 — Notice: Inter-College Debate Competition

[Institution — centred]
GOVERNMENT DUNGAR COLLEGE, BIKANER

[NOTICE]
NOTICE

[Date]
14 October 2026

[Heading]
Inter-College Debate Competition

[Body]
An inter-college debate competition on the topic "Social Media: Boon or Bane" will be held on 25 October 2026 at 10:00 a.m. in the Seminar Hall. Students of all semesters may participate. Interested students should give their names to the undersigned by 20 October 2026. Attractive prizes will be awarded to the winners.

[Signature Block]
Sd/–
Priya Singh
(Cultural Secretary)

Model 10 — Notice: Blood Donation Camp

[Institution — centred]
GOVERNMENT DUNGAR COLLEGE, BIKANER

[NOTICE]
NOTICE

[Date]
14 October 2026

[Heading]
Blood Donation Camp

[Body]
A blood donation camp is being organised in collaboration with PBM Hospital, Bikaner on 28 October 2026 from 9:00 a.m. to 1:00 p.m. in the College Auditorium. All students above 18 years of age are invited to donate blood and save lives. Donors will receive a certificate of appreciation. For details, contact the undersigned.

[Signature Block]
Sd/–
Rohit Sharma
(NSS Volunteer)

4. Posters

Posters ke Hinglish tips: Poster door se padha jata hai — isliye bada headline, ek strong tasveer, aur kam se kam words. Slogan chhota aur catchy rakho ("Save Water, Save Life"). Neeche organiser ka naam zaroor likho. Rang bright use karo taaki notice board pe sabse pehle nazar pade.

Model 11 — Poster: Save Water Campaign (Layout + Text)

[Layout description]
Size: A3, portrait. Background: deep blue with light-blue waves at the bottom. Top: headline in big white capital letters. Centre: one large water-drop illustration with a small plant growing inside it. Middle: slogan in yellow, then 3 short tips in white bullet points. Bottom: organiser line in a white strip.

[Poster Text]
SAVE WATER, SAVE LIFE
Every Drop Counts!
• Fix leaking taps today
• Turn off the tap while brushing
• Use a bucket, not a shower
Issued by: NSS Unit, Government Dungar College, Bikaner

Model 12 — Poster: College Fest (Layout + Text)

[Layout description]
Size: A3, portrait. Background: bright orange-to-pink gradient with musical notes and stars scattered around. Top: college name in a ribbon banner. Centre: fest name in huge bold 3D-style letters with a stage-light illustration behind. Middle: dates in a highlighted box, then event list in two columns. Bottom: entry and contact strip.

5. Reports

Format at a Glance — Report
Headline/Title: what the report is about → Byline: "Reported by ___", place and date → Para 1 (Introduction): what happened, when and where → Para 2 (Details): sequence of events, chief guest / people involved, highlights → Para 3 (Conclusion): result, reaction or action taken. Write in the past tense, keep it factual and objective (no personal opinions), about 120–150 words for college reports.

Reports ke Hinglish tips: Report hamesha past tense me likho — jo ho chuka, usi ke baare me bata rahe ho. Apni raay (opinion) mat daalo, sirf facts likho: kya hua, kab hua, kahaan hua, kaun tha, phir kya hua. Event report me chief guest aur programme ka order likho; incident report me nuksaan aur action (police/ambulance aayi) zaroor likho. Shuruaat headline + "Reported by" se karo.

Model 13 — Report: Event Report (Annual Function) — about 150 words

[Headline]
Annual Function "Udaan 2026" Celebrated with Zeal

[Byline]
Reported by Anil Verma | Bikaner, 12 October 2026

[Para 1: Introduction]
Government Dungar College celebrated its annual function "Udaan 2026" on 10 October 2026 in the college auditorium with great enthusiasm. The District Collector graced the occasion as the chief guest, while the Principal presided over the function.

[Para 2: Details]
The programme began with Saraswati Vandana, followed by the welcome address and the annual report presented by the Principal, highlighting the college's achievements in academics and sports. Students presented colourful cultural items, including Rajasthani folk dance, a comedy skit and a group song, which won loud applause from the audience. Meritorious students were awarded prizes and certificates by the chief guest.

[Para 3: Conclusion]
In his speech, the chief guest urged students to dream big and serve society. The function concluded with a vote of thanks by the Cultural Secretary and the national anthem. It was a memorable day for all.

Model 14 — Report: Incident Report (Bus Accident) — about 150 words

[Headline]
Bus Overturns near Rani Bazar; Twelve Injured

[Byline]
Reported by Rohit Sharma | Bikaner, 14 October 2026

[Para 1: Introduction]
A private bus overturned near Rani Bazar crossing on the morning of 13 October 2026, injuring twelve passengers, three of them seriously.

[Para 2: Details]
According to eyewitnesses, the bus was speeding and the driver lost control while overtaking a truck. The bus hit the road divider and turned turtle. Passers-by immediately informed the police, and an ambulance reached the spot within fifteen minutes. The injured were rushed to PBM Hospital, where the seriously injured are reported to be out of danger. The driver fled from the spot.

[Para 3: Conclusion]
The police have registered a case, seized the bus and started a search for the driver. Traffic on the road remained blocked for nearly two hours. The district administration has announced free treatment for the injured and ordered an enquiry into the accident.

6. Paragraphs

Paragraphs ke Hinglish tips: Har paragraph ke 3 hisse hote hain: Topic Sentence (shuru me main idea), Supporting Details (beech me examples/feeling), Concluding Sentence (ant me wrap-up). Descriptive me paanchon senses use karo — kya dikhta hai, kya sunai deta hai, kaisa lagta hai. Narrative me time order rakho — pehle kya hua, phir kya hua — aur past tense use karo. Ek paragraph = ek idea, 120-150 words kaafi hain.

Model 15 — Descriptive Paragraph: My Favourite Season (Winter)

[Topic Sentence]
My favourite season is winter, when nature looks calm and life feels peaceful.

[Supporting Details]
The mornings are cool and fresh, with soft sunlight falling on the fields and a thin layer of mist floating over the ground. I love the sight of dew drops shining like pearls on green leaves. In the afternoon, the whole family sits together in the courtyard, enjoying hot tea and roasted peanuts in the warm sun. The evenings bring a pleasant chill, and the clear night sky is full of bright, twinkling stars. Winter also brings festivals, new woollen clothes and delicious seasonal food like gajar ka halwa.

[Concluding Sentence]
Winter refreshes both the body and the mind, which is why I wait for it every year.

Model 16 — Narrative Paragraph: A Memorable Journey

[Topic Sentence]
The most memorable journey of my life was my first train trip to Jaipur with my grandfather last year.

[Supporting Details]
We boarded the early morning train, and I pressed my face to the window as green fields and small villages rushed past. Grandfather told me stories of his own childhood journeys, and time flew by. At noon, we shared the homemade food my mother had packed — it tasted better than any restaurant meal. When the train entered Jaipur in the evening, the pink buildings glowing in the sunset looked magical. We spent two days visiting the Hawa Mahal and the Amer Fort, and grandfather explained the history of every monument.

[Concluding Sentence]
That journey gave me not just beautiful memories of Jaipur, but also precious time with my grandfather that I will cherish forever.

Aakhri tip: In 16 models ko apni notebook me ek baar haath se likhkar practice karo — format ungliyon me bas jayega. Exam ya assignment me bas details badalni hain, structure yehi rahega. All the best!